Privacy Policy

Information We Collect

The Asian America Racquets Sport Association (“AARSA,” “we,” “us,” or “our”) collects information you voluntarily provide when you:

• Register for membership or create an account
• Make a donation through our website
• Register for events or tournaments
• Subscribe to our newsletter
• Contact us through our website or email
• Submit feedback through our website

This information may include your name, email address, mailing address, phone number, and payment information. Payment information is processed securely through our third-party payment processor, Stripe, and is not stored on our servers.

How We Use Your Information

We use the information we collect to:

• Process memberships, donations, and event registrations
• Send you receipts, confirmations, and tax-deduction documentation
• Communicate about upcoming events, programs, and organizational news
• Improve our website, programs, and services
• Comply with legal obligations, including IRS reporting requirements for nonprofit organizations

Data Sharing

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

• Service providers: We use trusted third-party services (such as Stripe for payment processing and email service providers) that require limited access to your information to perform their services.
• Legal requirements: We may disclose information when required by law, regulation, or legal process.
• Organizational operations: Member directory information (name and general location) may be shared with other AARSA members, with your consent.

Cookies and Tracking

Our website uses essential cookies to ensure basic functionality (such as session management) and analytics cookies to understand how visitors use our site. We use this information to improve the user experience. You may disable cookies through your browser settings, though some features may not function properly without them.

We may use Google Analytics or similar services to collect anonymized usage data. This data does not include personally identifiable information.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. All payment transactions are encrypted and processed through Stripe's PCI-compliant infrastructure. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Children's Privacy

AARSA is committed to protecting the privacy of children. Our youth programs serve participants under the age of 18. We collect only the minimum information necessary for program enrollment and participation, and we obtain parental or guardian consent before collecting personal information from children under 13, in compliance with the Children's Online Privacy Protection Act (COPPA).

Parents and guardians may review, update, or request deletion of their child's information at any time by contacting us.

Your Rights

You have the right to:

• Access, correct, or delete your personal information
• Opt out of marketing communications at any time
• Request a copy of the data we hold about you
• Withdraw consent for data processing where applicable

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

Contact Us

If you have any questions or concerns about this privacy policy or our data practices, please contact us at: